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How we handle leases and lease signing
By the year 2000, Congress had passed a series of laws that effectively
make any agreement enacted electronically just as binding as agreements
enacted on paper. In short, clicking a button on a web site
that clearly states
agreement, or sending an eMail with an agreement, will suffice as a
legal signature. The one hitch is that there should be
evidence of both parties
receiving notification of agreements. We handle that by
asking our guests to validate leases and to send us an eMail
confirmation.
You can read about the acts of Congress here.
Following established precedence and guidelines, we implement lease
signing as follows:
- We generate a lease with the terms specific to you,
our
guest.
- We save this lease as an Adobe Acrobat Portable
Document
Format (PDF) file. These files are easily printable from most
computers, and will retain all text and formatting, regardless of the
computer. Your computer probably already has the Acrobat
software installed, if not, you can get it here: Adobe
Acrobat Reader
- We generate an MD5 fingerprint for the PDF
file.
This creates a unique code for the file, using a standard
algorithm based on the contents of the file. To a high degree
of certainty, any tampering of the PDF file would result in a different
MD5 code. Even changing one byte in the file will most likely
change the MD5 fingerprint. If you are interested in how MD5
algorithms work, see this Wikipedia
article.
- We send this lease to you via eMail, as an
attachment.
In that eMail are:
- The PDF lease
- The MD5 fingerprint of the PDF lease
- The title of the lease, which includes your name
and
rental dates
- Our agreement to be bound by the lease upon your
acceptance
- Instructions for how you can signify your
acceptance and
agreement
- A link to this web page you are reading.
- When you are satisfied with the lease (and have
printed or
saved a copy for your records, along with the eMail containing our
agreement statement), you reply to the eMail containing the lease with
specific language that states that you agree with the terms of the
lease.
- We then save the eMail you send, along with the
headers
from your eMail provider.
If you wish to validate the MD5 fingerprint of the PDF we send you, you
may use
one of the programs listed below. They are all free
or already installed on
your computer. They should all produce the same fingerprint,
given the same input file (the lease PDF). In this way, you
can be sure that the document you are agreeing to is digitally
identical to the version we have.
Here is an example of how to run software to produce and MD5
fingerprint for a lease for John Doe starting January 1, 2008,
contained in the lease JohnDoe20080101.pdf. (Note that the
filename is not used to determine the MD5, only the contents of the
file.)
- Save the attachment from your eMail program somewhere
on your hard
drive.
- Open a terminal window.
- Navigate to the directory where you saved the file.
- Enter the command, for example:
- The program will spit out the MD5 signature, which
will, of course, comprise completely different digits, but which will
look something like this:
-
4997B1AD66DA1E6B02C4AF4D6735D191
Here are some programs and the command lines for using them
OS |
Program |
Example
Command-Line |
Where
to get the software |
Mac
OS X |
md5 |
md5
JohnDoe20080101.pdf |
Included
in OS |
Linux/FreeBSD |
md5 |
md5
JohnDoe20080101.pdf |
Included
in OS |
Cygwin |
md5sum |
md5sum JohnDoe20080101.pdf |
Available
in Cygwin, probably in /usr/bin/md5sum |
Windows |
md5sum |
md5sum JohnDoe20080101.pdf |
Included
in some versions of Windows, provided by Microsoft |
Windows
/ ActiveState MD5 - free version |
md5sum |
md5sum JohnDoe20080101.pdf |
http://downloads.activestate.com/contrib/md5sum/Windows/ |
Windows
/ FastSum - free command-line version |
fsum |
fsum JohnDoe20080101.pdf |
http://www.fastsum.com/download.php
Look for the link: FastSum Command Line Edition executable setup |
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